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Secretary | THE ARTS SOCIETY WEYBRIDGE

JOB DESCRIPTION


SECRETARY


Agree agenda for the forthcoming committee meeting with the Chair. Email agenda and relevant papers for consideration to all Committee at least one week prior to the meeting. Sequence as agreed in the Annual Action List reviewed at the January meeting.
Update documents reviewed annually as necessary.

Take minutes of committee meetings, pass draft to Chair for approval and circulate to all Committee with any amendments.

Draft and collate all AGM papers for Committee to agree. Ensure everyone standing for election/re-election has signed the proposal form. Obtain proposer and seconder for proposal form. Liaise with Membership Secretary to email/send out AGM papers to all TASW members as per TASW Constitution. Attend AGM and take the minutes.

Update and circulate list of new Committee as required. Email new committee members useful information, e.g. Risk Management and Action Plans, Constitution and signposting other useful data.

Updated Feb 2019